Because all your data is stored on one physical server, not only will all your files be backed up but you will be able to securely share your files with other users on your work network. A file server also allows you to apply permissions to folders and files which will prevent unauthorised access to confidential information such as Accounts and Personnel files.

The other advantage of a file server is that staff working remotely (from home or hotels) can look at data without having to physically copy the file and remove it from the premises. Without a file server, data cannot be securely shared and would either need to be stored on unsuitable PCs (‘peer to peer’ network) or transferred onto insecure and unreliable media such as USB pens or CDs

There are 2 scenarios where a company would purchase a File and Print Server:

• 1. As an ONLY SERVER: Suitable for smaller companies (2-50 users) requiring centralised file storage and management of users but not requiring centralised email.
• 2. As an ADDITIONAL SERVER: Ideal for all organisations who want to split server roles to both increase performance and reduce risk. Typically the company will already have a Database server, Mail server or Terminal Server.